How to track volunteer hours and activities

Recording volunteer hours supports recognition, grant reporting, and understanding engagement.

Steps

1. Open the volunteer's record.
2. Go to the Hours, Activities, or similar section.
3. Click Add Hours (or Add Activity).
4. Enter:
   • Date of service
   • Number of hours (or start/end times if used)
   • Activity type or description
   • Related event (if the hours were for a specific event)
   • Any notes
5. Save.

Best practices

• Record hours promptly while details are fresh.
• Use consistent activity categories so reports are meaningful.
• Review hours periodically for accuracy before submitting reports to funders or boards.

Many organizations also use total hours for volunteer recognition programs.